Adjust PAT for a partial payment

Note  

  • Partial payments sent from the P2i Contract Manager and available for the P2i Payment Allocation Officer to action will have the status Determined : Agreed.

  • If a payment is sent to the P2i Payment Allocation Officer in error (i.e. there are no PAT changes required), do not amend the PAT just accept the payment recommendation with the Payment Allocation Tool Adjusted button and remember to use Notes/Attachments and an appropriate Comment to indicate lack of action taken.

  1. From the contract's Trigger Payments screen, click the Payment Id.

    Tip Refer to Search for contracts in the Contract Management Hub and Navigate to trigger payments screen

    Trigger payments screen

  2. Review the payment recommendation.

    • click Workflow Status to review any previously entered comments at different workflow stages (e.g. when the P2i Contract Officer has Recommended or the P2i Contract Manager has Determined : Agreed the payment recommendation)

      Example  

      workflow status comments screen

    • click View Notes and View Attachments hyperlinks to review any previous entered details at different workflow stages which support the recommendation and the reason for partial (or no) payment.

    • click the Report Links for each report to review the details of the report.

    3. Payment Recommendation screen with hypelink to goto PAT and PAT adjusted button

  3. Click Goto Payment Allocation Tool hyperlink.

    Note The Payment Allocation Tool opens in a new browser tab. Click the new browser tab.

  4. Click the Filter button.

    Note The Action buttons are greyed and not enabled.

    PAT with payment line items screen

  5. Filter by the Payment ID for the recommended partial payment.

    PAT with filter area displayed

  6. Click the Filter button.

  7. Click edit button in Actions next to the payment.

    PAT screen with filtered payment line items displayed. edit action availalbe

  8. Update amounts in PAT line item.

    • Enter the Recommendation Amount ($ ex GST) from the Determined : Agreed payment into the Amount (Forecast) ($ GST) payment line item field.

    • Enter the reduced by amount (i.e. Contracted Amount ($ ex GST) minus Recommendation Amount ($ ex GST)) from the Determined : Agreed payment into the Realised Underspends ($ GST) payment line item field.

    PAT screen with payment line item displayed as editable

  9. Click Save.

  10. Repeat for the remaining adjustments.

  11. Return to browser tab which has the Payment Recommendation displayed.

    Payment Recommendation screen with payment allocation tool adjusted button

  12. Add or update existing Notes and/or upload or remove existing Attachments to support the PAT Adjustment of the recommendation. These are not visible to the Funded Organisation.

  13. Click Payment Allocation Tool Adjusted.

    Note A warning dialog box for confirmation displays when the Recommendation is a Pay-Exception.

    confirm warning in a dialog box

  14. Enter relevant Comments for the Approver. These are not visible to the Funded Organisation.

    Payment Recommendation screen with Approve dialog box

  15. Click Approve.

  16. Click Go to Trigger Payments.

    go to trigger payments screen

    17. The Payment Id's Workflow Status displays as Determined : Payment adjusted.