Create and set up a contract

Contracting is the point at which the buyer identifies the best value for money option for the provision of social services. The selected supplier (or suppliers) agree to the conditions of the contract.

A contract consist of two main parts:

• the Funding Schedule details (Funding and Services Details)
• one of more Funding Schedules

There are also standard terms and conditions for:

• the service agreement
• the short form contracts.

The following sub-processes form the Contract Set-up process:

• Create Contract - The P2iSenior User completes the Value Risk Matrix, creates the contract, associates supporting documentation and creates the contract.
• Approve Contract - The P2i Senior Director produces the letter of offer and approves the contract. If the contract is rejected, the process can be started again with a new supplier.
• Execute Contract - The P2i Contract Officer requests the Supplier to sign the contract, the Commissioning Line Manager / Regional Director signs the contract and then the P2i Contract Officer activates the contract. The Procurement Authority will then disclose the contract to the market. The Evaluation Panel Chair will notify unsuccessful suppliers.
• Kick-off - The P2i Contract Officer holds the kick-off session and records the date and attaches the minutes to P2i.